Here are sample job postings for Program Manager (Universities & Education) roles:
Director, Summer Sessions and Visiting Student Programs
Columbia University
Reporting to the Executive Director, Non-Degree Programs (ED) and working collaboratively with other members of the School, the Director oversees and manages the execution of programs under the Summer Sessions and Visiting Students umbrellas for SPS. The director provides leadership, direction and expansion of summer sessions courses and programs. The Director is the primary liaison with departments and partner organizations, building relationships with faculty and departmental staff that are critical to the success of the programs. The director establishes networks and fosters relationships and partnerships with internal Columbia schools, colleges, and departments and key external partners.
Applicant MUST meet these minimum qualifications to be considered an applicant:
Bachelor’s degree or equivalent required, focus in higher education administration preferred. Minimum five years related experience. Advanced degree is preferred.
Experience in academic program administration and student advisement strongly preferred. Working knowledge of SIS as well as other systems, applications and software used by the University and the School is required. Must demonstrate excellent qualitative and quantitative analysis skills and research methods. Must be able to use discretion, maintain confidentiality, exercise sound and independent judgment and perform detailed work with precision. Strong communication and interpersonal skills a must. Ability to work well under pressure with short deadlines and changing priorities is needed.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Program management: This position oversees the program’s relationships with the Admissions, Student Services, Finance, External Affairs and Marketing organizations. Additionally, the Director manages the operational planning activities for the Summer Sessions and Visiting Students programs, coordinating with departments within SPS to ensure a high degree of student and faculty satisfaction. The director advises academic departments on course selection and negotiates non-regular faculty salaries with department chairs. (15%)
Marketing and Enrollment Management: Develops the target profiles and provides these profiles to the SPS marketing organization. Plans and implements student-focused market research for Columbia students and visiting students. Works with SPS Marketing teams to develop recruitment materials, analyze effectiveness of promotional campaigns, recommends adjustments to marketing plans and budgets. With admissions, establishes an effective domestic and international student recruitment strategy. With admissions, develops various recruitment events, including fairs, open houses, on-line webinars (domestic & international). With schools and departments, leads and implements a proactive student retention plan to reduce melt. (30%)
Student Services: With the Student Affairs department, defines and implements strategies to effectively manage (e.g. register, advise) and maintain students involved in Columbia’s community. Develop and implement plan to create a welcoming environment for visiting students and enable their access to University services and extra-curricular activities. Follows up as necessary with central university offices ? the Registrar, Residence Halls, University Health Service, Libraries, etc. (15%)
Finance and HR: Participates in the development of financial budgets encompassing revenue and expenses, and shares responsibility for meeting those targets. Direct supervisor of Assistant Director of Summer Sessions & Visiting Student Programs.
Course Planning: Working with the ED and Departments within the Arts & Sciences and other Schools, the Director manages all course planning activities for the 300+ courses facilitated by SPS during the summer term. Course planning activities include, but are not limited to the following: developing projections of the numbers, types, and interests of students taking courses in the summer term; working with Departments to establish the specific courses, projected number of students for each course, and number of sections required to address the demand established; ensuring course planning and student projection activities are in line with established budget for the Summer Sessions. (20%)
Course administration Once the Summer Session course planning is complete, the Director oversees the successful realization of the plan. These administrative activities include collaborating with Faculty Affairs for planning execution of faculty appointments (e.g. collection of required documentation from faculty, finalizing approval from Provost, appointment letter creation/distribution, etc), TA identification and hiring. Plan course information update in all University systems (e.g. SIS, directory of classes), book/course packet orders, and room assignments. Data Analytics- Analyzes and reports on statistical reports on prospects, applicants, registrants and enrollment trends/opportunities. (15%)
Other Duties as required. (5%)
Program Manager, Bachelor’s Program for Adults and Transfer Students
The New School
The New School seeks a full-time on-site Program Manager for the Bachelor’s Program for Adults and Transfer Students (BPATS) in the Schools of Public Engagement. The Program Manager must possess strong organizational and communication skills. They must be flexible, creative, tactful, and able to develop and implement systems, policies and procedures. The Program Manager has to think quickly to resolve challenges as they arise and to coordinate dynamic and growing interdisciplinary programs. This position reports to the Director of Administration in the School of Undergraduate Studies.
Responsibilities:
- Manage daily operations of the Food Studies; Management, Leadership, and Entrepreneurship; Psychology; and interdisciplinary Liberal Arts programs including oversight of budget, curricula and communications.
- Work with BPATS chairs to find creative ways to enhance the programs for the benefit of students.
- Collaborate with Marketing & Communication to develop and maintain website content and promotional materials.
- Create and manage complex databases of information.
- Develops and improves processes for maintaining faculty information, e.g., curriculum vitae, syllabi, and course offerings.
- Manages full-time faculty searches and attends search committee meetings.
- Advises faculty on student hiring and registration.
- Assesses student assistant needs for faculty and manages payments for course assistants, teaching fellows, teaching assistants and faculty research assistants.
- Plans events for Bachelor’s Program in conjunction with department chairs and events assistant.
- Supervise PT 1205 Events Assistant in the School of Undergraduate Studies.
- Oversee tracking of program’s budget expenditures.
- Acts as liaison to divisional and University departments and external parties.
Minimum Qualifications:
- Bachelor’s degree with relevant administrative experience.
- At least three years of office management experience, preferably in a fast-paced academic environment.
- High level of professionalism.
- Excellent computing skills including Excel, Google apps and Adobe Creative Suite.
- Experience in online promotional platforms such as MailChimp, Paperless Post, and Eventbrite.
- Experience with online promotional and social media platforms and WordPress.
- Strong written and oral communication skills and excellent phone etiquette.
- Ability to work well under pressure, meet deadlines and work independently.
Preferred Qualifications:
- Master’s degree
Program Administrator
Reporting to the Director of Finance & Administration, this grant funded position will responsible for ensuring the efficient and effective execution of financial and operational tasks required in managing an active research lab of one of CNI’s key Principal Investigators. This includes managing events, expense reconciliation, proposal preparation, lab purchases, and liaising with partners.
Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant
Education: Bachelor’s degree
Experience: 0-2 years of work experience in a related field.
Skills and Knowledge: Knowledge of Excel and MS Office, excellent writing and communication skills, ability to resolve problems and multi-task in a deadline oriented environment
Preferred: Experience with travel arrangements, event organization, and bookkeeping
Education: Master’s in business or accounting highly desirable.
Experience: 1-2 years of grants and project management experience preferred
Skills and Knowledge: Intermediate to advanced knowledge of Excel preferred.
Essential Functions:
- (45%) This position is responsible for managing and organizing events for the Principle Investigators lab, and site visits. This includes, but is not limited to, the design, planning, scheduling, execution, publicity, and evaluation of events ranging in purpose, size and scope. The portfolio currently includes seminars, panels, guest speakers, special events, site visits, and workshops. This position will service as the primary point-of-contact for Researchers within the Lab, responsible for external communications and social media and contributes to the Principle Investigators website. Manages travel schedule, and arrangements, reimbursements for submission; tracks lab inventory, oversee correspondence and records.
- (20%) Allocates and manage project budgets expenditures, reconciles expenditures. Run and analyze monthly and quarterly reports. Provides financial information reporting and audits for sponsored projects, communicates project and lab needs and evaluate and escalates issues to CNI post-award managers.
- (15%) Serves as key liaison between Principle Investigators, students, researchers and core CNI finance staff. Provides updated information on project activities and project needs;, helps gather and collate information required for compliance, closeouts, and financial reporting, and provides timely information on lab hiring and personnel needs
- (15%) Provides and prepares pre-award proposal including proofreading, editing, formatting of documents, collation of data and information.
- (5%) Performs other tasks, duties, and responsibilities as required.
Program Administrator
Responsibilities:
- Planning and execution of program public and private events.
- Oversight of program calendar and academic communications, media promotion and public relations, including content for the AMT website.
- Committee management including agenda setting, coordination with other schools and offices, communications and reporting.
- Budget implementation, expense reporting, and travel support for program directors and guests.
- Implement systems to support program leadership.
- Primary liaison for a suite of AMT programs to university offices including Admissions, Advising, and Marketing & Communications.
- Administration of curricular projects and external partnerships including project management.
- Manage program alumni affairs and student groups and coordinate with faculty representation and university offices.
- Provide program data and support to Manager, Course Planning and Manager, Part-Time Faculty Affairs.
- Additional tasks and committees as assigned.
Minimum Qualifications
- Master’s Degree or Bachelor’s Degree with equivalent experience required.
- Prior experience with project management and supervision of student employees.
- Excellent interpersonal, oral and written communication skills, close attention to detail, and strong organizational and time management abilities.
- The ability to be self-directed, flexible, proactive, think creatively, and work as a part of an administrative team.
- Prior experience in higher education and/or event planning preferred.
- Proficiency in Microsoft Office, Google Apps and social media platforms.
- Experience with WordPress and Adobe Creative Suite desired.
Program Administrator for Academic Centers
Position Summary:
Work closely with the Faculty Directors of the Floersheimer Center for Constitutional Democracy, Jacob Burns Center for Ethics in the Practice of Law, and Center for Rights and Justice to set strategy and advance the missions and goals of the Centers. Reports to the Vice Dean and Faculty Director of the Floersheimer Center for Constitutional Democracy.
Position Responsibilities:
- Responsible for community development and administration of all projects related to each Center’s promotion and growth.
- Develop programs and events, focused on scholarship, practice, and community engagement, increasing exposure to the work of each Center
- Serve as advisor to law students involved in the work of each Center, fostering their academic and professional growth
- Organize and execute in conjunction with faculty and practitioners, all public events, symposiums and conferences, strategically marketing Cardozo’s strengths in areas of constitutional law, ethics and professional responsibility, and social justice. Identify and secure speakers and moderators, researching their background and expertise; prepare and distribute all invitations; provide registration support to attendees; secure CLE accreditations; arrange technical, communications and other logistical support; handle travel arrangements and accommodations
- Strategize and organize marketing efforts jointly with the Communications’ Office, to enhance the branding and reputation of each Center. Edit manuscripts and other written materials
- Distribute materials to ensure alumni access to the legal resources and educational programs of each Center
- Liaise with the Advisory Committee to help set strategy for The Center and to expand opportunities and networks for the students as well as increase recognition of The Center’s activities
- Administer each Center’s budget and prioritize activities with the highest rate of return
- Interface with deans, faculty, staff and students to help advance Cardozo’s goals and facilitate student satisfaction and retention
- Manage all aspects of each Center’s administration including preparing correspondence, processing invoices, handling requests for information, drafting press releases, and preparing and disseminating public materials
- Maintain and update information about each Center for each Center’s website, brochures and annual report
- Manage database information for each Center, including building an alumni and professionals contact list
- With the Faculty Directors of each Center, coordinate activities of the Centers to reduce redundancies and enhance opportunities for collaboration
Experience & Educational Background:
- Bachelor’s degree required
- J.D. or L.L.M. preferred
- Three to Five years of relevant experience (in practice or in an academic institution) preferred
Skills & Competencies:
- Excellent interpersonal communication skills as well as strong organizational skills
- Influences the behavior of others through effective communication
- Builds effective teams committed to University goals
- Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts
- Assures that effective controls are developed and maintained to ensure the integrity of the organization
- Ensures that activities within areas of specific responsibility are completed in a timely manner and within budget
- Prepares, justifies, and/or administers relevant budgets; uses cost-benefit thinking to set priorities; monitors expenditures in support of programs and policies
- Highly developed computer skills including experience with Office, desktop publishing, database management, and web-design
- Ability to work independently and creatively
- A track record of program development and implementation; experience working productively in a multi-cultural setting; attentiveness to detail
- Must be able to work effectively with a broad range of internal and external constituents including faculty, staff, students, alumni, international contacts and connections
About Us:
The Benjamin N. Cardozo School of Law is a leader in legal education, located in Manhattan’s Greenwich Village. The law school is renowned for its program in intellectual property, which includes the FAME Center for Fashion, Arts, Media and Entertainment Law. Cardozo Law has a long tradition of public advocacy and is the birthplace of the Innocence Project and the home of our Center for Rights and Justice. Cardozo offers a world-class faculty and encourages creative thinking and innovation in the legal profession. Cardozo provides students with a strong foundation in legal theory combined with practical hands-on experience in a variety of areas including criminal law, civil rights law, and business law. The school prides itself on creating a vibrant and warm community for faculty, staff and students.
Mathematics Program Manager – Education
Launch Math Science Centers provide toddlers to tweens with math instruction and STEM-based camps and classes. Launch’s math programs deliver inspiring and effective mathematics instruction by merging innovative curriculum with an engaging learning environment to foster appreciation and generate excitement for math. The Mathematics Program Manager reports to the Manager of Operations and is responsible for the development and implementation of all math curriculum and oversight of associated programs. In addition, the role includes the management of Launch’s One-2-One private instruction program. Through a hands-on approach and an understanding of Launch programs as well as industry trends, the Mathematics Program Manager will work to ensure that Launch remains a leader in education enrichment.
Curriculum Responsibilities:
- Understand how students learn and what it takes to develop effective math curriculum
- Review and assess Launch’s existing math curriculum to ensure that programs are meeting intended objectives
- Develop and refine new math curriculum (from idea generation to mock-up to documentation)Prepare and maintain instructional training materials (print, video, etc.)Prepare and maintain instructional materials used during the execution of sessions, classes, and camps (manipulatives, PowerPoints, guides, etc.)
- Liaise with science, technology, and engineering curriculum team as needed
Program Management Responsibilities:
- Oversee the daily operations of the Toddler, Pre-K, and Launch Learning K-8 Math programs
- Oversee the daily operations of the One-2-One private instruction program, Math and STEMIn both cases:
- Manage and execute assessments, maintain student assignments, distribute progress reports
- Communicate with parents, process enrollments, maintain student schedules
- Liaise with science, technology, and engineering curriculum teamHire, train and manage staff of part-time instructors
- Support new business efforts
- Respond to customer inquiries targeting various math and One-2-One program offerings
- Support outbound marketing efforts to develop interest in Launch programs
- Serve as lead instructor for math and STEM programs, when necessary
- Advance the overall mission of Launch and its programs
Requirements
Candidate should:
- Possess excellent math skills and a love of education
- Be highly organized and accountable
- Have a personable and friendly approach to customer service
- Be comfortable working with computer based data management systems
- Be proficient in Excel
- Have relevant experience in management or education
- Believe that every student can learn and love math!
Academic Program Manager, MIAP
Position Summary
Direct administrative, academic and business operations for the Moving Image Archiving Program to ensure effective and efficient office operations and the delivery of budgetary, financial, administrative and technical services. Manage preparation of financial reports and projects for department; develop budgets; manage and control expenditures. Act as administrative liaison with other school and University offices and external funding and academic resources; interpret and apply University policies to plan and manage moderately complex administrative requirements, referring complex situations to supervisor and school administrative leadership.
Qualifications
Required Education:
Bachelor’s degree
Required Experience:
4 or more years’ increasingly responsible administrative experience (e.g., managing administrative services/processes, budgets, and staff) or an equivalent combination of education and experience.
Experience:
Experience in a large, highly selective college or university or in an arts/non-profit organization.
Required Skills, Knowledge and Abilities:
Excellent problem solving, organizational, interpersonal, and verbal and written communication skills. Grant writing experience. Knowledge of standard office software. Proficiency with web-based and/or desktop publishing applications, traditional and/or online information databases (e.g. Lexis-Nexus).
Preferred Skills, Knowledge and Abilities:
Archival settings, memory institutions and galleries
Program Coordinator
Reporting to the Director of the Program on Peace-building and Human Rights, the Program Coordinator contributes to the development and management of the Institute for the Study of Human Rights’ (ISHR) peace-building initiatives to foster dialogue between parties to resolve conflict to achieve sustainable peace.
The Program Coordinator is responsible for grants management, which includes accounting and assisting with the preparation of accounts for internal audit and working with the ISHR auditor to prepare for external audits complying with grant-makers requirements. Audits must comply with standard accounting practices. Grant-makers include US government agencies and foreign governments, such as the Norwegian Ministry for Foreign Affairs. The incumbent will interact with donors who provide gifts or make grants to ISHR.
International travel may be required up to 4 times a year to conduct conflict assessments, do strategic planning, and coordinate program activities.
Such travel may include extensive interaction with senior US Government officials, foreign government officials and other stakeholders to the conflict, including persons who are effected by ethnic or religious violence or who have been victims of sexual violence. The Program Coordinator will plan and execute all international visits and programs related to the peace-building initiatives and ISHR’s overall mission.
In conjunction with senior ISHR staff, the incumbent is expected to help create and sustain outreach, documentation, research and other programs; contribute to ISHR information and communication systems and the documentation necessary for the sustainability of the organization; contribute to the design and implementation of research activities; and follow developments in the human rights field.
The incumbent works directly with the Program Director and ISHR staff to establish and maintain collaborative exchanges with organizations and universities concerned with human rights, peace building advocacy, training and capacity building. Interaction is also required with US Government officials, officials from foreign governments, and representatives of multilateral organizations such as the United Nations, and regional organizations such as the European Union.
Duties include organizing trainings, meetings, workshops and events in New York, elsewhere in the United States, and internationally; development of program reports to document the progress of initiatives, including critical analysis of activities and their impact; managing the Institute’s internal and external communications for various stakeholders – including government officials and various local and international media outlets; ensure the functioning and development of the Institute and its programs; develop, organize and fund-raise for research activities; develop new initiatives; and, event planning and other outreach activities.
Applicant MUST meet these minimum qualifications to be considered an applicant
Bachelor’s degree or equivalent. Master’s degree preferred. A minimum of 0-2 years of related experience required, preferably in international affairs/relations, human rights.
The Program Coordinator should have experience conducting conflict analysis and working on complex international projects. Foreign language skills, such as Arabic, are preferred. A proven capacity for multicultural interaction skills is required.
Knowledge of political and security developments; Excellent research, editing, and writing skills are required.
Experience working with a human rights organization is required. Excellent interpersonal, communication, and inter-cultural skills. Ability to work independently and as part of a team. Excellent organizational and administrative skills with attention to detail. Computer and internet literacy.
Preferred Qualifications:
- Advanced degree in international affairs or related field strongly preferred.
- Substantive knowledge of human rights and peace building.
- Knowledge of international and grassroots human rights NGOs and international organizations strongly preferred.
- Fundraising experience strongly preferred. Particular expertise in training and/or capacity building preferred.
- A publication history is preferred. Excellent writing and communications skills strongly preferred.