The Virginia Thoren Archivist

The Pratt Institute Libraries are seeking an innovative, collaborative, and service-oriented leader to serve as The Virginia Thoren Archivist, a new full-time position dedicated to the curation, preservation, maintenance, and outreach of the history of Pratt Institute. The Archives are dedicated to preserving and contextualizing the institutional history of Pratt Institute through its growing body of collections, which include, but are not limited to: the administrative records and publications of the Institute’s departments, schools, and programs; select papers of Pratt faculty, alumni, and members of the Pratt family who were active at the Institute; and photographs and audiovisual materials documenting the activities of the Institute.

The establishment of this position was made possible thanks to a generous gift by Virginia Thoren, a 1942 graduate of Pratt Institute’s advertising design department. After graduating from Pratt, Thoren went on to become a successful fashion photographer, making her start in Paris after World War II and eventually working as the art director for the Albert Woodley Company and later as an independent photographer. Thoren retired in the early 1980s and eventually donated her collection of photographs and memorabilia designated as the Virginia Thoren Collection to the Institute’s Archives in 2007.

The individual assuming this position will be expected to play an instrumental role in articulating a vision and building capacity for the newly configured special collections and archives program, including, but not limited to: exploring new ways develop, describe, and outreach existing archival collections; creating opportunities to bring in new collections that fill gaps in the institutional record; expanding the current archives program to include diverse voices and experiences; putting in place robust procedures around ingesting and preserving born-digital records; and collaborating with staff members across the Libraries to re-envision the spaces in which Special Collections and Archives are stored, accessed, and exhibited. Persons with experience and scholarship directly related to helping Pratt achieve the goals outlined in our Diversity Strategic Plan are encouraged to apply.

Position Duties:

Collection Management and Development

Develop, manage, and implement short- and long-term projects.
Develop written policies around acquisition, processing, description, and access of institutional records in all formats, and collaborate with departments across campus to ensure that relevant materials are deposited in the Institute’s Archive.
In partnership with academic and administrative units across the campus, seek alumni, faculty, and organizational collections that help to put the history of Pratt Institute in a broader context, including its relationship to its surrounding neighborhood and community.

Access and Discovery

Participate in and oversee the accessioning, arranging, and description of newly transferred and acquired records and papers in analog and digital formats into ArchivesSpace, following agreed upon priorities and levels of processing.
Develop workflows to ensure consistent and uniform application of processing and metadata standards to improve discoverability of new, existing, and backlogged collections.

Teaching, Outreach, and Reference Services

Promote the use of primary source materials as teaching and research tools, and work with Library and Institute Faculty to incorporate these materials into the curriculum through the development of assignments and instruction programs.
Present archives materials to classes and other groups from inside and outside of the Institute.
Foster interest in the history of Pratt Institute through the development of dynamic and relevant exhibitions, programming, and presentations, in relation to campus and alumni events.
Promote archives collections through engagement with online platforms, including appropriate social media venues.
Provide public assistance and respond to reference queries for researchers coming from inside and outside the Institute.
Perform in-depth research related to Pratt’s history and policy for the administration of the Institute.

Other

Manage a full-time Project Archivist, and play a mentoring role in the supervision of Graduate Assistants pursuing related degrees in the School of Information.Initiate and participate in grant-writing and fundraising activities to help support archival programs and collections.

Qualifications

Education: ALA accredited Master’s degree in Library Science or equivalent graduate degree in archives administration from an accredited college/university, or a combination of a relevant, accredited graduate degree in another scholarly field (e.g., history) from an accredited college/university and significant archival experience.

Required Qualifications:

Minimum three years experience working directly with appraising and processing archival collections, and demonstrated application and knowledge of such best practices and standards as EAD and DACs in the creation of finding aids, and basic preservation for archival and manuscript collections.
Knowledge of best practices and current trends related to archives reference and outreach, as well as the ingestion and processing of born-digital records.
Strong organizational and project management skills and the ability to set and modify work priorities independently with a high degree of initiative.
Outstanding interpersonal skills and able to work in a highly collaborative environment.
Excellent oral and written communication, including public speaking and scholarly communications.
Flexible and able to adapt to changing priorities.
Knowledge of principles of diversity and inclusion; ability to work well with diverse populations; and demonstrated level of cultural competence.
Ability to lift boxes weighing up to 40 lbs, with or without reasonable accommodation.

Preferred Qualifications:

Experience working in an academic institution or university archive.
Significant experience working with Archives Space.
Demonstrated experience working with born digital records.
Significant experience managing full-time staff and/or student employees or interns.
Record of publication or other relevant contributions to the profession.
Experience writing grants or participating
Knowledge of records management best practices.

Archivist Manager

State of North Carolina

Department Information:

The Department of Natural and Cultural Resources’ (DNCR) vision is to be the leader in using the state’s natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina. The Department works to stimulate learning, inspire creativity, preserve the state’s history, conserve the state’s natural heritage, encourage recreation and cultural tourism, and promote economic development. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state’s diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.

The vision of the Division of Archives and Records is to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. The State Archives of North Carolina’s mission is to collect, preserve, manage and provide access to information that protects citizen rights, documents North Carolina history and culture, promotes transparency, and encourages stewardship of government records.The Special Collections Section manages and administers a comprehensive statewide program to identify and appraise potential donations for historical and research value, as well as negotiate with potential donors. Section staff seek to preserve, protect, arrange, describe, and make available to the general public the “private and unofficial historical records and other documentary materials relating to the history of North Carolina.” These materials include private manuscript collections, photographs and other audiovisual materials, map collections, military collections, organization records, academic records from defunct post-secondary schools, research libraries, original works of art, and other materials housed at the State Archives in Raleigh and at the regional repositories in Asheville and Manteo.

Description of Work:

Possesses the ablitiy to interpret and apply thorough knowledge of concepts of fair use, intellectual property rights, copyright law, and state and federal public records laws.
Establishes relationships with other employees, public and outside entities, as well as communicating effectively orally and in writing.
Manages all programs, resources, personnel, and activities of the section. Plans, directs, and oversees the operation of the special collections work, including at the satellite offices of the division, including establishing policies and procedures and the allocation of staff and other resources for the operation of the program. Develops and coordinates budgetary needs lists for section operations in conjunction with division administration.
Serves with other members of Division of Archives and Records management team. Helps develop long-range plans; prepares budget requests; coordinates division wide activities; cooperates to achieve division goals.
Develops section best practices in keeping with current professional standards and division standards for the execution of arrangement and description work and the development of indexing and finding aid development for all special collections. Enforces proper best practices, policies and procedures and develops section and division projects to enhance descriptive metadata for special collections.
Develops and maintains a program to ensure the acquisition of diverse collections to ensure that special collections reflect a broad set of stories of North Carolina, her citizens, and her culture.
Coordinates outreach programming for section staff. Develops programming for division to be delivered in variety of formats. Programming supports division and departmental educational goals and programming themes and highlights special collections materials. Coordinates section social media and online content creation in conjunction with needs of departmental social media oversight team.

Knowledge, Skills and Abilities / Competencies

** To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. **

To qualify for this position, you must meet ALL the following KSAs listed below:

Minimum five years’ experience in archival appraisal, arrangement and description, and creation of finding aids in electronic formats.
Demonstrated knowledge of metadata standards such as LOC subject terms/Dublin Core.
Minimum five years’ experience conducting research in primary, secondary, archival, historical, biographical and legal sources.
Demonstrated experience in planning, developing, implementing, and evaluating projects and programs and overseeing, as well as establishing timeframes for completion.
Demonstrated experience in supervision of staff, volunteer programs or interns.
Must be able to develop and deliver training for varied audiences.

Minimum Education and Experience Requirements

Master’s degree in history, public history, library and information science, or a related discipline from an appropriately accredited institution and five years of progressive experience in archives and/or records management; or an equivalent combination of education and experience.

Management Preference:
Experience with supervision of employees preferred.

Digital Archivist, The Wall Group

Endeavor

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures.

The Digital Archivist is responsible for acquisition and maintenance of The Wall Group’s NY and EU artist archives, as well as the streamlining of new artist workflows alongside the Digital Asset Coordinator. The ideal candidate must be detail-oriented, have a curatorial eye, and prior experience with digital and physical archiving, digital photography, and have knowledge or interest in the fashion and entertainment industries. The Digital Archivist will report directly to the Digital Asset Manager and work closely with the Archiving team to ensure all TWG artist assets are collected as images are published/released.

Responsibilities:

Coordinate with the Digital Asset Coordinator on processing and archiving new artist archives for the NY and EU offices
Ensure that new artist assets are processed and archived in accordance to project timelines and needs
Source and archive NY and EU artists’ new work in a timely manner
Source and archive artists’ red carpet and press event images on a weekly basis
Source and archive artists’ runway show images during fashion weeks
Maintain integrity of metadata and organization of assets in DAM, clean up minor errors, and ensure image quality are up to TWG standards
Manage artist job tracking systems, including but not limited to, FileMaker Pro database and QA of database records; flag records with inadequate information
Create and archive physical tear sheets for several NY-based artists
Requires travel and purchase of magazines on a weekly basis

Qualifications

2-3 years of digital and physical archiving experience
Experience with Digital Asset Management systems and/or databases
Experience with Adobe Creative Suite (esp. Photoshop and Bridge)
Knowledge or interest in fashion and entertainment industries
Knowledge of digital photography standards

Temporary Archivist Associate

ACLU

The Archives and Records Management Department of the ACLU’s National office in New York, NY seeks applications for the full-time position of Archivist Associate.

The mission of the ACLU’s Archives and Records Management Department is to support the ACLU and ensure access to its records throughout their lifecycle. The department works in collaboration with the administrative, financial, legal, technical, and business staff of the organization to store, manage, and retrieve documents from creation to either disposal or retention. In addition to the 2,000 cubic feet of records kept onsite, the department maintains an extensive collection of ephemera, publications, photographs, and audiovisual materials. The Archives and Records Management Department also manages the regular transfer of records to the Seeley G. Mudd Manuscript Library of Princeton University, which houses ACLU records in its Public Policy Papers collection and serves as the archival repository for the ACLU’s national offices.

RESPONSIBILITIES

Accession and catalogue inactive records, chiefly from the Legal Department, as well as ACLU publications and ephemera
Assist Archives and Record Management office staff with their day-to day work, including: Maintaining and building on-site archival collections, such as board records and press releases;Preparing records for transfer to Princeton University; Digitizing archival materials as needed;Providing assistance to ACLU staff by responding to circulation requests and reference questions
Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability and socio-economic circumstance
Commit to work collaboratively and respectfully toward resolving obstacles and/or conflicts

MINIMUM QUALIFICATIONS

MLIS degree (or equivalent graduate-level program with a concentration in archives and/or records management) OR be currently enrolled in such a program students must have completed at least six courses, including an introductory archival course
General knowledge of archival principles and best practices for archives, including basic preservation measures
Strong written and verbal communication skills
Ability to work independently and collaboratively on special projects to improve access to archives and ensure preservation of records in all forms

PREFERRED QUALIFICATIONS

General familiarity with, and interest in, U.S. history
Prior work or internship experience in archival and/or records management capacity

ABOUT THE ACLU

For almost 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.

Technician, Archival Scanning

The New York Times

The New York Times is looking to hire a temporary image scanning technician to help digitize our archival print image collection.

The technician will perform essential functions, including: conducting a pre-scan assessment of images in our collection, facilitating and performing scanning, ensuring proper metadata input and accurate caption transfer, organizing and refiling hard-copy images to our storage area after completion of scanning.

The ideal candidate must be a motivated and detail-oriented self-starter with an ability to complete tasks and meet deadlines with minimal supervision. This person must also be hyper-organized, a team player and an excellent communicator.

Requirements

+Experience and a familiarity with print handling and electronic image handling.

+Facility for learning new technology.